This guide covers how to use OneDrive to store and share files and folders in the cloud.

What Is OneDrive?

OneDrive is Microsoft’s online cloud file sharing and storage solution, which allows you to store and share files and folders with others. OneDrive is a free service, and provides 7 GB worth of free online storage. It is mainly accessed through the web, but it does have apps for Macintosh and Windows PCs, iPhones, iPads, Windows Phones, and Android devices. It has the ability to allow you to work collaboratively with others and integrates into programs and apps, like Office 2013.

While the service is free, there are paid options you can explore if you need more than the free 7 GB provided.

Signing Up and Signing In

You can access OneDrive at If you have a student account at SU, you already have a OneDrive. You can just log in with your student email address and SU password. For faculty and staff, if you already have a Microsoft account (such as Hotmail), you can use that login and password, otherwise you’ll need to create an account first.

Create a OneDrive account

  • At the OneDrive login screen, click Sign up Now.
  • Fill out the required information and click I accept. We recommend using your Salisbury email address for the Microsoft account name to make it easier for colleagues to find and recognize you, though we recommend using a different password.
    • Note to faculty and staff:  even if you use your SU email address as the Microsoft account name, this will not synchronize with your SU password.

Log into OneDrive

  • Access the OneDrive login page at
  • For students, enter your SU email address ( and your SU Password. Faculty and staff would enter the email address and password of their Microsoft account, as created above.
  • Click Sign In.

Using Your OneDrive

Once you log into your OneDrive, you should see a window similar to the one below:

Files screen

The top menu bar allows you to create and upload files and folders, and access other Microsoft offerings. On the left side menu bar, you can access your files, see what files are shared with you, and will list any PCs that are connected using the OneDrive app. You can also search from this sidebar.

The boxes in the center are folders. Documents, Favorites, Public and Shared Favorites are added by default. In the upper right hand corner, you can change the sort and display. By default, OneDrive uses Thumbnail view and sorting by Name.


Clicking Files will display your files and folders. Folders will display on the top, with individual files below in smaller boxes. For your folders, it will display as a box. If any of your files have a thumbnail image, the thumbnails will cycle through the folder display. For your files, they will appear as smaller boxes if no preview thumbnail image is available.

files and folders

Double-click on a folder to open it and view the files and folders contained within.

Recent Docs

Recent docs will display recently accessed documents, sorted by Last opened.

recent docs

If it was modified by another user, it will be noted next to Date modified.


The shared link lists any files that have been shared with you.


Use the Groups link to create groups to make sharing files and folders and working collaboratively easier.

Recycle bin and more

At the bottom of the left hand navigation are three more options: Recycle bin, Manage storage and Get OneDrive apps.

recycle bin

Click Recycle bin to see deleted files and folders. This works the same as your Recycle bin in your Windows PC. Manage storage gives you options for purchasing more storage for your OneDrive. Get OneDrive apps takes you to a page where you can download apps for your device or PC that work with OneDrive.

Creating a Folder

  • In OneDrive, click Files.
  • Click Create.
  • Choose Folder.
  • Give the folder a Name.

Creating a File

OneDrive gives you access to create simple Office documents.

creating a file

  • In OneDrive, click Files.
  • Click Create.
  • Choose one of the following:
    • Word document
    • Excel workbook
    • PowerPoint presentation
    • OneNote notebook
    • Excel survey
  • Name your new document and click Create.

Uploading Files

You can upload files of up to 300 MB in size to OneDrive. If you use a OneDrive app ( you can upload files and folders to the OneDrive up to 2GB in size. To upload using the web:

  • In OneDrive, click Files.
  • If you want to save it to a folder, click the folder you wish to upload the file to.
  • Click Upload.
  • Choose the file you wish to upload. Click Open.
  • A window will appear with information about your upload.
    uploading a file
  • When complete, click Done.

Sharing Files and Folders

Files and folders can both be shared using OneDrive. Click on the file or folder you wish to share, and then select Sharing from the top menu. A sharing window opens.

sharing a file

By default, it allows you to send a link through email. You can also choose to post to different social media options, or to get a link to create a view only, a view and edit, or a public link.

Deleting files and folders

To delete a single file or folder, right-click the file or folder, choose Delete, and then click Delete. To delete multiple files or folders, select them by adding a checkmark in the upper right hand corner of the file or folder, and then click Manage. Click Delete, and then Delete again.

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