Previously Prepared - Dates will change yearly 

Below is a Faculty Success (DM) workflow timeline for Tenure and/or Promotion.  The dates are based on the faculty handbook and some logical Faculty Success process dates not mentioned in the Faculty Handbook.

*Note, the dates of your actual Faculty Success workflow may shift a day or two due to a deadline stipulated in the Faculty Handbook falling on a weekend or holiday.  Future policy changes may also necessitate modifications to this document.

 

Tenure or Tenure/Promotion

*Note, the process for a faculty member seeking only tenure and those seeking tenure AND promotion have the same due date schedule for the tenure process; however, those seeking tenure only will go to an archival step in December, while those seeking promotion will flow to the University Promotions Committee.

 

Step

Due Date

Notes

Faculty notified of eligibility for tenure and/or promotion

Mid-Summer

Currently the Faculty Handbook indicates that notification must occur by Sept. 5; however, in light of Faculty Success, the Provost is working on moving up this date to mid-summer.  

Faculty gain access to Faculty Success workflow

Mid-summer

Even before access to Faculty Success is granted, faculty may access guidance on all materials needed for the workflow and the location for all entries pulled by Faculty Success for the CV for Tenure and Promotion.  See this Faculty Success Knowledge Base site for many useful Faculty Success articles.  For Tenure and/or Promotion see the following links on that page: Tenure and Promotion Faculty Submission Guide & CV for Tenure and Promotion Checklist)

Faculty Submission

October 1

*Note: faculty may view their “History” in Faculty Success to monitor to which step their workflow has gotten.  “History” also allows the faculty member to read and review all uploaded documents from submitted steps.

Departmental Committee Evaluation

November 1

If the faculty member is going for both tenure and promotion, the departmental committee will make recommendations about both at this time.

Faculty Response to Departmental Committee Evaluations

November 3

Faculty Response Note: The faculty handbook stipulates that the faculty member has five days to respond.  However, most faculty do not choose to enter a response, so we have provided only two days on the Faculty Success schedule for this step.  If the faculty member would like to avail themselves of the full five days, they should email Chair to inform them that their submission will be coming at the end of the allowed five days.  *Note, deadlines in Faculty Success are not hard deadlines, and late notifications should be ignored if you are using the additional time to respond.

Department Chair Evaluation

November 15


Faculty Response to Chair Evaluation

November 17

See Faculty Response Note above

Dean Evaluation

December 1


Faculty Response to Dean Evaluation

December 3

See Faculty Response Note above

Provost Evaluation

December 15


Presidential Notification via physical mail

January 15

Though the President’s letter will be uploaded to Faculty Success, this will only be done after a faculty member has received the physical letter in the mail by the date indicated.

Archival Step

Spring Semester

This step only applies to faculty members that were only up for tenure, or for faculty members whose tenure was not granted.  In these cases, a zip file of the entire submission, including all direct entries and files, will be digitally stored by the Office of the Provost.

University of Promotions Committee Evaluation

March 1

If a faculty member was granted tenure and is seeking promotion, the Faculty Success packet will flow to the UPC no later than February 1, often sooner.

Provost Evaluation for Promotion

March 22

The Provost does not write a letter for this step, but simply is responsible for reviewing the promotion request and consulting with the President, who will then make the final decision.

Notification of promotion decision to faculty via physical mail

April 15

Though the President’s letter will be uploaded to Faculty Success, this will only be done after a faculty member has received the physical letter in the mail by the date indicated.

Archival Step

Summer

a zip file of the entire submission, including all direct entries and files, will be digitally stored by the Office of the Provost.

 

Promotion

 

Step

Due Date

Notes

Faculty notified of eligibility for promotion

September 15


Faculty gain access to Faculty Success workflow

~September 30

Even before access to Faculty Success is granted, faculty may access guidance on all materials needed for the workflow and the location for all entries pulled by Faculty Success for the CV for Tenure and Promotion.  See this Faculty Success (formerly Digital Measures) Knowledge Base site for many useful Faculty Success articles.  For Tenure and/or Promotion see the following links on that page: Tenure and Promotion Faculty Submission Guide & CV for Tenure and Promotion Checklist)

Faculty Submission

February 15


Departmental Committee Evaluation

March 1


Faculty Response to Departmental Committee Evaluations

March 3

Faculty Response Note: The faculty handbook stipulates that a faculty member has five days to respond.  However, most faculty do not choose to enter a response, so there are only two days on the Faculty Success schedule for this step.  If the faculty member would like to avail themselves of the full five days, they should email Chair to inform them that their submission will be coming at the end of the allowed five days.  *Note, deadlines in Faculty Success are not hard deadlines, and late notifications should be ignored if you are using the additional time to respond.

Department Chair Evaluation

March 15


Faculty Response to Chair Evaluation

March 17

See Faculty Response Note above

Dean Evaluation

March 30


Faculty Response to Dean Evaluation

April 2

See Faculty Response Note above.


Note: it is at this step that the faculty member may lodge a formal response to any and all previous steps.

University Promotions Committee Evaluation

April 22


Provost Evaluation

May 1

The Provost does not write a letter for this step, but simply is responsible for reviewing the promotion request and consulting with the President, who will then make the final decision.

Presidential Notification via physical mail

May 15

Though the President’s letter will be uploaded to Faculty Success, this will only be done after a faculty member has received the physical letter in the mail by the date indicated.

Archival Step

Summer

A zip file of the entire submission, including all direct entries and files, will be digitally stored by the Office of the Provost.

 

You are evaluating Refined.