With Office and OneDrive, multiple people can work together on a Word document, Excel spreadsheet, or PowerPoint presentation.  Collaborating on a document at the same time saves time.  A key to collaborating and co-authoring is sharing your documents using OneDrive.  

See also Using Microsoft OneDrive and Managing access in OneDrive for more information.  

Share your document

To share a file from within Word:

  1. Select Share Share on the ribbon.

    Or, select File > Share.

    Note: If your file is not already saved to OneDrive, you'll be prompted to upload your file to OneDrive to share it.

  2. Select who you want to share with from the drop-down, or enter a name or email address.

  3. Add a message (optional) and select Share.

Collaborate or Co-edit a document at the same time

After you share your document, you can work on that file at the same time with others.

  • For the best experience, work together in Word for the web by going to https://office.com and see real-time changes.

  • On the top ribbon you will see the initials of who else is also editing the file along with your initials in the top right corner.

  • Colored flags show you exactly where each person is working in the document.

Track and review changes(Optional) 

  1. To track changes, select Review > Track Changes.

  2. To review changes, place the cursor before a change and select:

    • Accept to keep the change, or

    • Reject to remove it.

Sharing and collaboration can also be done with a Microsoft Team.  See Sharing and Collaborating with Files in Microsoft Teams for more information. 

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